Owners Corporation Proxy Form

Information about Proxies.

To authorise a proxy you must use the prescribed form and deliver it to the owners corporation secretary. If appointing a Power of Attorney as a proxy, you should attach a copy of the Power of Attorney.

Proxies automatically lapse 12 months after the form is delivered to the secretary unless an earlier date is specified. Proxies must act honestly and in good faith and exercise due care and diligence.

Proxies cannot transfer the proxy to another person.

A Lot Owner can revoke the authorisation at any time and choose to vote on a certain issue or attend a meeting. It is illegal for someone to coerce a Lot Owner into making another person their proxy.

Owners corporations must keep the copy of the Proxy authorisation for 12 months.

If you direct your proxy to abstain, they will not vote on your behalf on a show of hands or on a poll, and your vote will not be counted towards the required majority.

You should check that your proxy is able to vote on your behalf. There are restrictions on the number of lot owners a proxy can vote on behalf of. Your proxy will not be able to vote on your behalf if they are acting as proxy for too many people.

Learn more >

Note: If the Lot is owned by a company or trust, an individual must be appointed as proxy.

Download the PDF version of this form >

Submit your Proxy here.

Owners Corporation Plan of Subdivision:(Required)

Or property address if plan number unknown

Under regulation 8 of the Owners Corporations Regulations 2018, I/We:

Name(s) of Lot Owners:(Required)

Being the Owner of Lot Number(s):(Required)

Email(Required)

Are you a committee member?(Required)

Yes

No

Authorise:

Name of person:(Required)

Of (address):(Required)

Street Address Suburb Postcode

Are they a committee member?(Required)

Yes

No

As my/our proxy:

Please select:(Required)

To attend, speak and vote on my/our behalf until (insert date below until which proxy authorisation will be valid, up to a maximum period of 12 months)

To attend, speak and vote on my/our behalf at a meeting to be held on (insert date below)

To vote for me/us and on my/our behalf at the ballot having a closing date of (insert date below)

I/We direct the proxy to vote in relation to the following resolutions or matters as follows (If relevant, set out specific instructions to your proxy concerning how to vote in relation to particular resolutions or matters below)

To represent me/us on the committee of the Owners Corporation (insert date below until which proxy authorisation will be valid, up to a maximum period of 12 months)

Meeting Type(Required)

Annual General MeetingSpecial General MeetingCommittee MeetingInaugural General Meeting

NOTE: The person appointed to represent you on the Committee must be a current member of the Committee of Management.

Date(Required)

MM slash DD slash YYYY

Direction(Required)

Signed by (member(s) giving proxy):

I confirm that I have the right to sign this proxy form on behalf of all owners of this lot.

Name(Required)

Full name

Signature(Required)

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