OC 738851 – Special Resolution Ballot.

Volaire Apartments.

The Owners Corporation Committee wishes to update you on the proposed upgrade to the garage door infrastructure, which involves replacing the existing single door with two fast-action roller doors for improved reliability and security.

1. Project Background and Progress

The committee engaged a project manager to prepare a full specification and scope for the upgrade.

The proposed works constitute a significant alteration to common property, requiring a low impact planning permit.

Legal advice confirms that approval must be obtained via a special resolution under the Owners Corporations Act 2006 (VIC).

2. Resolution Requirements

Under the Act:

Section 96 – Special Resolution: Requires at least 75% of total lot entitlements in favour.

Section 97 – Interim Special Resolution: If 50% or more vote in favour and not more than 25% vote against, the resolution passes as interim. It becomes final after 29 days, unless owners holding more than 25% of entitlements petition against it during that period.

3. Why This Upgrade Is Necessary

Over the past 2–3 years, the garage door has suffered repeated failures (motor, curtain, control box), often requiring 24-hour security call-outs and costly repairs. These incidents have cost the building approximately $50,000, with the last event only covered by insurance after multiple review requests by the committee.

In addition, recent increases in bicycle and storage cage thefts highlight the need for improved garage security. The proposed fast-action roller doors will reduce tailgating, improve access control, and help deter unauthorised entry into the garage and storage areas.

4. Scope and Cost Details

Funding: The cost of the project will be met from the OC #1 maintenance fund, and no additional special levy is proposed.

Based on the tender received from Lynmore Construct: Total Project Cost: $104,797 (incl. GST)

Includes:

      • Removal and disposal of existing door
      • Supply and installation of two springless high-cycle roller shutters with powder coated
        Satin Black finish
      • Integration with existing access control system and UPS backup
      • Installation of safety beams, steel mullion, and GFA drives
      • 12-month warranty on parts and labour
      • Full project, quality, and safety management

Excludes:

      • Town planning permits
      • Structural modifications beyond the steel mullion
      • Ongoing maintenance.

This upgrade will enhance security, reduce maintenance costs, and improve reliability for all residents. We strongly encourage you to review the documents under ‘Further information’ below and cast your vote.

Further information.

Important.

  • Forms submitted after 5.00pm on Thursday 29th of January 2026 will be ruled invalid.
  • Votes will be tabulated according to the unit and proxies nominated by the voter in this form (regardless of any other units they own or proxies they hold).
  • Owners are advised that they have the right to appoint a proxy for this ballot. Submit a proxy here.
  • Bonita Carroll is the returning Secretary for this ballot.

Proposed Special Resolution:

‘The Owners Corporation hereby resolves by Special Resolution in accordance with section 52, 95 and 96 of the Owners Corporations Act 2006 to approve and authorise a significant alteration to Common Property. The proposed alteration involves changes to the garage door, as detailed in the attached documentation under ‘Further Information’. This Resolution is proposed to the owners due to the requirement from the Council that a planing permit must be obtained before the project can proceed.’

Submit your vote:

Voting is now closed.